Referral Management & Tracking
Track every inbound and outbound referral with closed-loop visibility. Automated follow-ups, real-time status, and ROI insights — so no patient ever slips through the cracks.
50%
Of referrals never get completed without a tracking system in place
1 in 3
Patients lost to follow-up due to gaps in the referral process
2xfaster
Referral completion rate with closed-loop tracking enabled
What's Included
From the moment a referral is created to the moment care is delivered — Aivara Health keeps every step visible and accountable.
Full visibility into every referral sent and received — track status, assign ownership, and never lose a patient in the handoff.
Know when a referral was accepted, scheduled, and completed. Close the loop on every single patient referral.
If a referral stalls — no response, no appointment scheduled — automatic alerts fire to the right staff member.
Share clinical notes, referral details, and patient history directly with the receiving specialist — all in one place.
See which specialists and networks complete referrals fastest. Optimize your referral patterns with data-backed insights.
Identify patients who were referred but never followed through. Re-engage them before they seek care elsewhere.
Referral data syncs automatically with your EHR — no duplicate entry, no missing records, no broken workflows.
How It Works
Log outbound referrals in seconds or receive inbound requests from any connected practice or specialist.
Assign referrals to staff, set priority levels, and watch status updates as the specialist responds and schedules.
If a referral goes unanswered or unscheduled past a threshold, the system alerts your team to follow up immediately.
Mark referrals complete when the appointment is confirmed or care is delivered. Every loop closed, every patient accounted for.
Get Started
See how Aivara Health referral management stops leakage, keeps patients in your network, and improves continuity of care.